SCP23-26 (£31,044 – £32,959)
Executive Admin Assistant
City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group’s citizens and customers as well as other public, private and third sector organisations.
City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability.
Our accreditations include, ISO45001, ISO 14001 and ISO 9001:2015. We are current recipients of a Queen’s Award for Enterprise Promoting Opportunity and Investors in Young People Platinum award. Both these accolades recognise our focus on investing in and growing a skilled staff base.
We are currently recruiting for an Executive Admin Assistant to join City Building.
The Executive Admin Assistant is a key member of City Building, providing high-level administrative support to senior leadership to ensure the smooth and efficient delivery of business operations in line with strategic objectives.
This is a pivotal role in ensuring effective executive support and office coordination. You will develop a strong understanding of City Building’s structure, services, and priorities, enabling you to assist senior leaders confidently and contribute to delivering excellent customer service.
You will ideally have substantial experience working in a fast-paced environment, supporting senior management and coordinating multiple priorities. You will be highly organised, proactive, and able to work to tight deadlines with a flexible and solution-focused mindset.
The role includes complex diary and inbox management, arranging meetings, preparing documents, and coordinating communications across departments. It also involves identifying and resolving administrative issues, supporting executive decision-making, and ensuring confidentiality at all times.
The Executive Assistant will play a central role in maintaining professional standards, managing sensitive information, and supporting internal processes. You will have a strong working knowledge of IT systems, excellent interpersonal and organisational skills, and the ability to work independently with minimal supervision.
You will support the implementation and continuous improvement of administrative procedures, ensuring robust and efficient arrangements are in place to safeguard the interests of the LLP.
While primarily supporting executive management team, you may be expected to contribute flexibly across other areas of the business as needed, adding value through collaboration, professionalism, and a commitment to high standards.
Proven administrative experience and proficient knowledge in Microsoft Office Software is essential. A relevant qualification/certification in Administration or equivalent and experience as an Executive Assistant or similar is advantageous.
You will be required to have a flexible approach to this role. Your contracted hours of work will be 35 hours per week to be worked to suit the needs of the business.
As an employee of City Building, you will also receive the following benefits:
– A rewarding career with a competitive salary.
– Access to contributory pension scheme – Strathclyde Pension Fund.
– Excellent annual leave entitlement
– Enhanced maternity, paternity, and adoption/shared parental leave.
– Access to excellent health and wellbeing initiatives.
– Access to a discounted gym membership.
Please refer to the role profile for further details on the role.
If you feel, you have the necessary skills and experience for this role then please forward your CV along with a completed Supporting Statement to the People Services Team, Recruitment@citybuildingglasgow.co.uk by close of business on Friday, 6 June 2025
